Military Medicine Coordinator

Rocky Vista University in Billings, MT has an opening for an

Military Medicine Coordinator (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY: $21.85 - $25.00 per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. 

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Under the leadership of the Director of Tracks & Electives, provides coordinated leadership and programmatic support across two complimentary areas of responsibility: guiding and mentoring students within the RVU_MCOM Military Medicine Track, and contributing to broader Tracks & Electives Initiatives. This full-time position blends direct student engagement with strategic administrative functions, ensuring that military- affiliated learners-particularly those in health the Health Professions Scholarship Program (HPSP)-receive the guidance, preparation, and resources needed for academic success, leadership development, and clinical readiness. In close collaboration with the Director of Military Medicine, the Coordinator serves as the primary on campus contact for military affiliated students while also supporting cross departmental projects, events, and educational activities that advance RVU-MCOM's mission in military healthcare education within the broader Tracks & Electives framework. This position reports directly to the Director of Tracks & Electives and works in close operational partnership with the Director of Military Medicine. The Military Medicine Coordinator is accountable for ensuring that all activities, programs, and initiatives are aligned with the vision, goals, and strategic priorities established by the Director of Tracks & Electives while fostering effective collaboration with faculty, staff, and external partners.

• Working in direct alignment with the Director of Tracks & Electives and in close collaboration with the Director of Military Medicine: Serve as the primary point of contact for students, staff, and faculty regarding military education, providing consistent onsite support and guidance for military-affiliated students, including those in the Health Professions Scholarship Program (HPSP).
• Lead, guide, and mentor students in the Military Medicine Track, fostering leadership, self-reliance and professional readiness.
• Coordinate all aspects of Military Medicine Track events, including planning, execution, and logistics to ensure engaging and effective experiences.
• Ensure the Military Medicine Track complies with university policies and procedures, maintaining high standards of academic integrity and operational excellence.
• Assist the Director of Tracks and Electives in developing, promoting, and coordinating community-based educational opportunities and events for military students, building partnerships with civilian and military leaders.
• Work in alignment with the Director of Tracks & Electives to ensure Military Medicine Track activities support and strengthen the overall mission of Tracks & Electives.
• Maintain the military curriculum, schedule presenters from military backgrounds, and coordinate student-led projects to enhance learning outcomes.
• Support the recruitment of RVU students into the HPSP scholarship program and collaborate with military recruiters to ensure ongoing student compliance with program requirements.
• Implement and coordinate military clinical rotations, along with additional learning and networking opportunities, to prepare students for real-world military healthcare scenarios.
• Guide HPSP students through military residency applications and document residency match results to support their career progression.
• Partner with the Marketing Department to develop and distribute public relations materials that promote community tracks and raise awareness of RVU's military community.
• Build and maintain strong partnerships with military branches, healthcare organizations, and RVU-MCOM departments to advance military healthcare education.
• Offer support and guidance to the Student Association of Military Osteopathic Physicians and Surgeons (SAMOPS), fostering student leadership and involvement.
• In support of the Director of Tracks & Electives: Schedule and attend Track meetings, preparing accurate minutes to facilitate communication and follow-up.
• Assist the Director of Military Medicine in advancing Tracks & Electives initiatives beyond the Military Medicine Track.
• Arrange transportation and accommodations for students, faculty, and guests attending Military Track events.
• Maintain databases for the Military Medicine Track and related research initiatives, ensuring data accuracy and accessibility.
• Manage financial data for the Military Medicine Track, conduct analyses, and prepare expense reports to support budgetary oversight.
• Coordinate the acquisition and maintenance of supplies in collaboration with relevant partners.
• Oversee the maintenance and distribution of simulation equipment to support hands-on training.
• Collaborate closely with the Director of Tracks and Electives and the Chair of Clinical Sciences to coordinate and participate in educational activities benefiting all RVU-MCOM students.
• Contribute to building a culture that respects, values, and promotes diversity, equity, inclusion, and access across the academic community.
• Contribute to select cross-departmental projects, events, and program evaluations that enhance student engagement and learning.
• Actively participate in departmental meetings as a key representative of the Military Medicine Track, taking ownership of initiatives and decisions to advance program goals while collaborating respectfully with colleagues across Tracks and Electives and Clinical Sciences.
• Other duties as assigned by the Director of Tracks & Electives, Assistant/Associate Dean or Dean of RVU-MCOM.

• Outstanding organizational, interpersonal, written, and oral communication skills.
• Highly efficient data entry and computer skills including Microsoft apps.
• Ability to work with sensitive and confidential material.
• Strong attention to detail.
• Must be a creative, strategic and analytical thinker with the ability to manage multiple projects simultaneously.
• Good time management skills and the ability to meet short deadlines.
• Ability to work effectively in a multicultural, team-based environment.

• Some college from an accredited institution or equivalent experience.
• Minimum of two (2) years of administrative experience or equivalent training.
• Prior or current military service.

• Bachelor's Degree or higher from an accredited institution or four (4) years work experience in an administrative capacity.
• Career (retired) military service.
• Event planning, coordination experience.
• Basic understanding of medical knowledge and terminology.
• Experience working with community organizations and other agencies (eg. law enforcement).