Assistant Registrar

Job ID 2022-2185
Job Locations
Student Affairs Staff
Budgeted Salary Range
$60,000-$74,900+ per year DOE

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for an

Assistant Registrar (Full-Time)


To be considered for this position applicants should submit a resume/cover letter and salary requirements.




$69,200-$89,900 + per year, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range.  The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.





RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. A hybrid work model with remote flexibility is also available for eligible positions.


RVU is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

This position assists in the management of the day-to-day operations within the office for the Montana campus, as well as the other RVU campuses and programs equally for institution-wide consistency, providing critical support to students, faculty, staff, and third-party agencies and addressing questions or concerns with a solution-based approach. The Assistant Registrar is expected to handle multiple responsibilities, solve complex problems, and ensure that systems and processes meet service expectations.

Essential Job Functions

  • Supervise the Coordinator of Student Records and ensure accuracy and compliance throughout procedures and outcomes.
  • Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
  • Exercise independent judgment in addressing the daily concerns of staff, students, and faculty according to area of specialization.
  • Observe and evaluate operations, procedures, and activities, and recommend improvements and modifications to help maintain smooth operation of daily functions.
  • Actively participate in the design, implementation, and development of technology related applications that enhance services for the Office of the Registrar; identify and troubleshoot IT system related issues that impact student records.
  • Interpret and effectively communicate regarding the gathering and maintenance of student records in compliance with federal and state regulations, as well as internal policies and practices relates to area of specialization.
  • Resolve error report resolutions in an efficient manner.
  • Assist the Registrar in maintaining the integrity of student records that include, but are not limited to, registration, grade processing, graduation, and transcript processing.
  • Work closely with the Financial Aid department to ensure accurate and timely government reporting and aid disbursement.
  • Assist staff and faculty as needed with various matters regarding course building, student registration, roster reconciliation and data accuracy.
  • Maintain productive relationship and provide assistance in a variety of customer service and advisement functions to students, internal departments, external agencies, and community members.
  • Serve as the liaison to internal and external stakeholders related to area of specialization.
  • Comply with all procedures, guidelines, and laws/regulation, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
  • Provide service excellence through courteous, informed, accessible, and professional engagement.
  • Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

  • Demonstrated knowledge of FERPA and HIPAA.
  • Outstanding organization and communication skills.
  • Strong computer skills and comfort dealing with SIS, SAAS, and innovative technology.
  • Ability to work with high level of confidential material with an attention to detail.
  • Ability to multi-task and problem-solve innovatively.
  • Ability to work effectively in a team-based environment.
  • Ability to work independently and be self-motivated.
  • Demonstrate effective time management skills and ability to meet deadlines.
  • Ability to build relationships across a wide range of constituents
  • Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.

Minimum Qualifications

  • Bachelor's Degree in business, communications, information systems, or related field
  • At least 1 year of experience in an office leadership role
  • 3 years of experience in a Registrar’s Office with a thorough understanding of Student Information Systems and related applications, academic policies and processes, FERPA, and federal guidelines affecting higher education
  • Experience with data collection and analysis

Preferred Qualifications

  • Master's Degree in higher education administration or related field
  • At least 1 year of leadership experience in a Registrar’s Office with a thorough understanding of Student Information Systems and related applications, academic policies and processes, FERPA, and federal guidelines effecting higher education
  • 3 years of experience in higher education, enrollment management, or student services
  • Experience in a health science university


Final applicant will be required to pass background check and drug screening.



Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.


Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staff at all levels;
  • May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.


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