Administrative Assistant - MSBS Program-UT

Job ID 2021-1431
Job Locations
US-UT-Ivins
Category
Administrative/Clerical
Type
Part-Time 20-29 hours
Budgeted Salary Range
$16.44 (minimum)-$20.53 (midpoint) per hour

Location, Job Title, Benefits

Rocky Vista University in Ivins, Utah has an immediate opening for a
Administrative Assistant to MSBS Program (Part-time)

 

$16.44 (minimum)-$20.53 (midpoint) per hour


To be considered for this position applicants should submit a resume and salary requirement.

 

SALARY AND BENEFITS:

 

The posted salary range represents the minimum to the midpoint within RVU’s compensation plan.   RVU’s full compensation structure provides a minimum to a maximum range.  The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

 

RVU offers benefits that includes paid vacation, sick, holidays and 401(K).

 

RVU is an Equal Opportunity Employer.    

Primary Purpose

Our MSBS program is seeking a part-time Administrative Assistant to become part of our growing team.  We are looking for an individual with outstanding organizational and communication skills who is a natural team player. Duties essential to this position include the ability to multi-task and problem solve, while maintaining complex calendars, and providing support to the faculty and students. Attention to detail, proficiency with Microsoft Office products, and the ability to meet deadlines are ideal for success in this position.

Essential Job Functions

  1. Schedule, attend, and take minutes for all MSBS meetings.
  2. Answer phones, route calls, schedule appointments and set up meetings.
  3. Manage traffic in faculty suite
  4. Maintain master calendar for the MSBS Program.
  5. File check requests, expense reports, and travel reimbursements as
  6. Arrange catering for meetings.
  7. Assist any and all faculty with posting of lectures and proctoring quizzes.
  8. Assist with preparation of documents and maintenance of records for compliance and accreditation.
  9. Revise and maintain master list of MSBS assignments each semester.
  10. Assist with set-up of events.
  11. Provide cross-coverage for other Administrative Assistants as needed
  12. Work cooperatively with members of the MSBS Program.
  13. Assist faculty with duties as needed.
  14. Other duties and administrative tasks as assigned by the Program Director or designee.

Marginal Job Functions

  1. Assist administration, faculty and staff with special projects as needed.

Required Knowledge, Skills, and Abilities

  1. Outstanding organizational and communication skills.
  2. Advanced level of computer skills, specifically Microsoft Office products: (Word, Excel, Outlook and PowerPoint).
  3. Ability to work with high level of attention to detail.
  4. Ability to multi-task and problem solve innovatively.
  5. Ability to work effectively in a team-based academic environment.
  6. Demonstrate effective time management skills and ability to meet deadlines.

Minimum Qualifications

  1. High School Diploma
  2. One-year previous experience in an administrative assistant position, or equivalent training.
  3. Ability to learn new software programs

Preferred Qualifications

  1. Some related college experience
  2. Professional background or experience in education
  3. Experience with a learning management system helpful

Final applicant will be required to pass background check and drug screening.

 

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

 

Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021

 

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staff at all levels;
  • May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

 

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