Administrative Assistant to the Office of Testing

Job ID 2021-1423
Job Locations
Budgeted Salary Range
$16.44 (minimum) - $20.53 (midpoint) per hour

Location, Job Title, Benefits

Rocky Vista University in Parker, CO has an opening for a

Administrative Assistant to the Office of Testing (Full-Time)


$16.44 (minimum) - $20.53 (midpoint) per hour


To be considered for this position applicants should submit a resume and salary requirements. A cover letter is required.




The posted salary range represents the minimum to the midpoint within RVU’s compensation plan.   RVU’s full compensation structure provides a minimum to a maximum range.  The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.


RVU offers a full benefits package that includes 401(k), Health, Dental and Vision insurance, paid vacation, sick and holidays.


RVU is an Equal Opportunity Employer.


Primary Purpose

Provide administrative assistance, scheduling and back up for all exam and testing activities in the Office of Testing.

Essential Job Functions

  1. Create, maintain, and update the shared Office of Testing calendar and the semester-based proctor schedules.
  2. Enforce Office of Testing policies and procedures with professionalism and consistency.
  3. Assist students with testing software problems across all programs and platforms.
  4. Work collaboratively with the Director, Assistant Director, Testing and Assessment Specialist, and Coordinator of the Office of Testing in the development and administration of all quizzes and examinations in ExamSoft; assist in category tagging of exam questions.
  5. Create and maintain all proctoring materials for exams and post-exam reviews (signage, supplies, schedules, and proctor instructions).
  6. Track and monitor all Excused Absences; schedule and proctor make-up exams.
  7. Track, schedule, prepare materials for, and oversee all individual/small group exam reviews.
  8. Act as Chief Proctor; fill in proctor schedule gaps as needed.
  9. Assist faculty with requests for/access to questions from ExamSoft Item Bank, exam drafts, and score reports as needed.
  10. Order departmental supplies; monitor departmental supply needs.

Marginal Job Functions

  1. Provide cross-coverage for inter-departmental administrative tasks when necessary.
  2. Participate in relevant and appropriate community and professional outreach activities on behalf of the college and the university.
  3. Other duties as assigned by supervisor or her designee.

Required Knowledge, Skills, and Abilities

  1. Outstanding organizational and communication skills
  2. Demonstrate intermediate level or higher in computer skills, including Windows, Microsoft Word, Outlook, Excel, and PowerPoint
  3. Strong typing or data entry skills
  4. Ability to work with high level of confidential material with attention to detail
  5. Ability to multi-task and problem solve innovatively
  6. Ability to work effectively in a team-based environment
  7. Demonstrate effective time management skills and ability to meet deadlines
  8. Good internal customer service skills for working with both faculty and students

Minimum Qualifications

  1. Ability to learn new software programs
  2. High school diploma or equivalent
  3. At least 1 year of previous administrative, coordinating, or general office/clerical experience.

Preferred Qualifications

  1. Some College or Bachelor’s Degree preferred.
  2. Advanced scheduling skills in Microsoft Outlook
  3. Professional background in academic, secretarial, or technical environment
  4. Prior experience with an LMS system, Jenzabar, or ExamSoft a plus
  5. Advanced English language skills, including grammar and proofreading
  6. Scheduling/calendar keeping.


Final applicant will be required to pass background check and drug screening.


Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.


Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021


Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staff at all levels;
  • May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.


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