Administrative Assistant for Physician Assistant Program

Job ID 2021-1380
Job Locations
Regular Full-Time
Budgeted Salary Range
$16.44 - 20.52 per hour

Location, Job Title, Benefits

Rocky Vista University in Parker, CO has an opening for a

Administrative Assistant for Physician Assistant Program



To be considered for this position applicants should submit a resume/cover letter and salary requirements.


SALARY AND BENEFITS:The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.


The salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.


RVU offers a full benefits package that includes 401(k), Health, Dental and Vision insurance, paid vacation, sick and holidays.


RVU is an Equal Opportunity Employer


Primary Purpose

The purpose of this position is to assist the PA program director in coordination of the program’s daily operations in accordance with the mission and goals of the program and institution.  This includes but is not limited to budget reconciliation support, program accreditation support, and day-to-day office coordination.

Essential Job Functions

  1. Support planning and administration of the PA program and its activities.
  2. Coordinate and manage processes and materials related to program accreditation.
  3. Ensure implementation of institutional policies and practices.
  4. Manage communications through phone, email, and in-person interactions.
  5. Support and build positive relations within the team and external parties.
  6. Schedule and organize meetings/events and maintain agenda(s).
  7. Ensure technology is used correctly for all operations (video conferencing, presentations, etc.)
  8. Prepare paperwork for activities/events and order office and meeting materials/supplies.
  9. Maintain updated records and create reports or proposals.
  10. Support growth and program development.

Required Knowledge, Skills, and Abilities

  1. Demonstrated experience to plan, organize, coordinate, and direct multiple projects and activities effectively.
  2. Knowledge of program management and development procedures.
  3. Tech savvy, proficient in MS office suite of products.
  4. Ability to work with diverse and multi-disciplinary teams.
  5. Excellent time-management and organizational skills.
  6. Outstanding verbal and written communication skills.
  7. Detail-oriented and efficient.
  8. Proven independent decision-making and judgement, creativity in problem-solving; ability to work independently with minimal supervision.
  9. Knowledge and understanding of higher education and policies related to confidentiality.
  10. Ability to synthesize materials and make recommendations to appropriate parties.
  11. Strong work ethic.

Minimum Qualifications

  1. Associate’s degree or equivalent combination of education and academic-related experience.
  2. Three (3) years of general clerical experience.

Preferred Qualifications

  1. BSc/BA in business administration or equivalent experience.
  2. Experience providing administrative support in an academic, healthcare, or academic healthcare environment.
  3. Experience proofing, editing and drafting documents.
  4. Knowledge of budgeting, bookkeeping, and reporting.
  5. Knowledge and understanding of accreditation processes and associated documentation.


Final applicant will be required to pass background check and drug screening.


Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021 


Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all position at the University.

  • Ability to orally communicate effectively with others;
  • Ability to communicate effectively in writing, using the English language;
  • Ability to work cooperatively with colleagues and supervisory staff at all levels;
  • May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
  • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.


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