• Administrative Assistant for Office of Clinical Education

    Job ID 2019-1119
    Job Locations
    US-UT-Ivins
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    Rocky Vista University in Ivins, Utah has an immediate opening for an
    Administrative Assistant for the Office of Clinical Education.


    To be considered for this position applicants should submit a resume and salary requirement.

     

     

    PRIMARY PURPOSE:       Provide administrative assistance and secretarial support to the Faculty and Administration in the Department of Clinical Education.

     

    Responsibilities

    ESSENTIAL JOB FUNCTIONS

     

    1. Greet students, staff, faculty, and visitors; schedule appointments, meetings, and events; maintain schedules for Clinical Education Administration; schedule meetings between several individuals; answer phones and route calls as needed.
    2. Prepares letters and email correspondence for Department of Clinical Education.
    3. Assist as need in processing Affiliations Agreements for hospital systems, Faculty Appointments Credentialing; follow-up as needed; maintain and update the database; and report appointments in a timely manner.
    4. Assist in updating and maintaining student and preceptor information in New Innovations and other tracking databases as needed.
    5. Collect data and assist in preparing reports/publications/project outcome reports.
    6. Produce and digitize training materials/resources.
    7. Create, update, and maintain departmental forms, files, and other documentation as requested.
    8. Schedule and coordinate special events, and projects.
    9. Arrange travel and meetings internally and externally as needed for department events.  Secure appropriate facilities and equipment; distribute and collect surveys; and complete expense reports if needed.
    10. Maintain inventory of office supplies and replenish as needed.
    11. Assist in processing, tracking, and maintaining financial reports for Department of Clinical Education.
    12. Work cooperatively with others and accept direction from Clinical Education Manager and Associate Dean of Clinical Education.
    13. Other duties as assigned by supervisor or his/her designee.

     

    MARGINAL JOB FUNCTIONS:

     

    Assist faculty and administration with special projects.

    Qualifications

    REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

     

    1. Outstanding organizational, and communication skills.
    2. Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
    3. Type 50 wpm.
    4. Ability to work with high level of confidential material with an attention to detail.
    5. Ability to multi-task and problem solve innovatively.
    6. Ability to work effectively in a team-based environment.
    7. Ability to work independently and be self-motivated.
    8. Demonstrate effective time management skills and ability to meet deadlines.

     

    MINIMUM QUALIFICATIONS:

     

    1. High school diploma or equivalent.
    2. Minimum four years previous administrative/clerical experience.

     

     PREFERRED QUALIFICATIONS AND SKILLS: 

    1. Associates Degree.
    2. Professional background in academic or medical environment.
    3. Knowledge of medical terminology.
    4. Basic knowledge of Adobe Pro.
    5. Experience reviewing contracts and/or experience in a legal administrative role.

     

    Final applicant will be required to pass background check and drug screening.

     

    RVU offers a full benefit package that includes 401(k), Health, Dental and Vision insurance, paid vacation, sick and holidays.


    Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

     

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